GRAVESEND AEROMODELLING CLUB GDPR POLICY DOCUMENT
Gravesend Aeromodelling Club (GAC) as an affiliated member of the British Model Flying Association (BMFA) respects your privacy and GAC will only use your information in the way as described in this notice. When using your information, GAC aim to be fair and transparent and to follow any obligations under UK data protection laws. Your information is used for administering club membership, activities and competitions. GAC are making no changes from the way we currently use your information.
GAC is the data controller for the purpose of GDPR and the Data Protection Act 2018. Our address is:
Tel: 01474 886747
The club contact for privacy and data is:
1 – COLLECTING YOUR INFORMATION
GAC will collect your information when you fill in (for example) membership application/renewal forms, BMFA insurance certificate, competition entry forms. This can be on paper, electronically or online. The information you give GAC may include your contact details (name, address, telephone number, email address etc.), personal information and identifiers (date of birth, BMFA number etc.) and other information (frequency, Facebook member, WhatsApp etc.).
When you give GAC information about a third party, such as a child, parent or guardian, or emergency contact, you should let that person know you have given GAC that information.
If you are under 18 years old GAC will also ask for information from your parent or guardian.
2- USING YOUR INFORMATION
GAC use your information when you first apply to become a member of GAC, and then to administer your club membership and provide you with member benefits: this information becomes the basis of a contract which exists between yourself and GAC. GAC may also publish basic information on you in the newsletter or event program including but not limited to results of competitions which will be in the public domain.
The information you provide GAC will form the basis for the contract between yourself and the GAC aeromodelling club.
GAC might use your information to send you details of other clubs’/organisations’ events. We will not sell your information to a third party.
To support your relationship with Aeromodelling and GAC we may keep some of your information for one year after your membership ceases, unless you ask us to delete it.
3 – SHARING INFORMATION
4 – OUR WEBSITE
5 – SECURITY OF YOUR INFORMATION
Your electronic information is held securely by GAC on a server behind a firewall with anti-virus protection and other appropriate security measures. Your information collected on paper is destroyed after being transferred to an electronic storage medium. We have taken all reasonable steps and have in place appropriate security measures to protect your information. Your information is not transferred by us outside the European Union.
6 – YOUR RIGHTS
A. You may ask GAC not to process your information, in which case we will be unable to continue the contract between yourself and the GAC/BMFA. It automatically follows that you will cease to be a member of GAC/BMFA and lose any benefits therefrom.
B. You are entitled to a copy of the information GAC hold about you and to ask GAC to correct any inaccuracies.
C. You may ask GAC to stop using your information and to delete it. If you ask GAC to do this GAC will not be able to continue the contract between yourself and the GAC/BMFA. It automatically follows that you will cease to be a member of GAC/BMFA and lose any benefits therefrom.
D. By not signing the declaration below, it is assumed you do not wish your information to be used as described above. In this case, the contract between GAC and yourself is cancelled and you will cease to be a member of GAC/BMFA E. You may make a complaint to the Information Commissioner (www.ico.org.uk)
GRAVESEND AEROMODELLING CLUB
I (Print Name)…………………………………………………..accept that my information be stored as described in the Gravesend Aeromodelling Club GDPR Policy document above and used appropriately as a member of GAC/BMFA
GAC will communicate any changes to you.